Administrative assistant UK/FR (M/F)

Description:

Résumé
Offre
Temporaire
Secteur d'activité
Banking
Localisation
Luxembourg
Spécialité
Banking and Insurance
Salaire
According to profile
Réf. :
1441833


Administrative Assistant UK/FR M/F

Join this European institution to deal with administrative tasks!

Our client, a European institution, is looking for an Administrative Assistant who speaks English and French fluently. This temporary contract starts as soon as possible.

• Assist with general secretarial duties and administrative tasks, including organising meetings and events (booking meeting rooms and refreshments, requesting visitor access)
• Assist with updating and archiving documents
• Assist with the creation of new clubs, manage club membership requests, and maintain ongoing interactions with the existing clubs. Monitor the reliability of statistics on Cercle memberships
• Provide support with the Cercle Administration (e.g. Committee meetings, AGM) and administrative support to the Executive Committee
• Support the implementation of general Cercle actions and policies by working closely with the Senior Administrator
• Assist with the organisation of specific events
• Ensure back-up of the Senior Administrator and Operational Assistant during their absence to guarantee business continuity of the office if/when necessary


Typical qualifications:

• Secondary level education, complemented with a 2-year certificate in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.


(Senior) Administrative Assistance – Typical experience:

At least 3 years' experience in an administrative support role
Ability to work well under limited supervision and serve as back-up to the Administrator and Operational Assistant
Proactive and good at taking initiative
Thorough knowledge of advanced functions of standard office tools, notably Excel, Word, PowerPoint, Outlook, etc.
Strong organisational and planning skills
Very good interpersonal skills


Competencies

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals
• Change Orientation: adapts to differences and changes in the environment; takes a flexible approach to reach outcomes
• Collaboration: works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns
• Organisational Commitment: is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation's needs and intrinsic values, acting with integrity in ways that promote the organisation's mission, policies and rules